Let's look at some ways to make it easier to reply to email and get work done. Ultimately, it results in a better bottom line for the company, since an organized, efficient email process will translate into addressing customer concerns faster, deals sailing through more quickly, and projects moving forward on time. It also boosts your team's impact as team members streamline their work and eliminate duplicated work. It allows you to make more impact, as you're able to dedicate time to important-but-not-urgent projects that increase the value you provide. Rallying your team to create a process around how you deal with email and manage it efficiently has benefits for you personally, for your team, and for your company. Having an organized process for managing email prevents all of these problems. We waste time going back over emails we've already read, sort and re-sort, search, and unintentionally waste other people's time as we forward emails or reply-all to people who don't need to be involved. Without a clear process, it's difficult to manage email. Productivity requires being strategic: actively identifying which emails require a response and how you can delegate emails that don't need your involvement so that you can focus on what matters. Additionally, constantly being interrupted by email reduces our ability to focus on important work. But if you make it your mission to respond to every email as soon as possible, you're productively working on someone else's to-do list, not your own. Getting to "inbox zero" feels productive. We have to be intentional about how we're responding to email to break this habit.
Because the default is "respond ASAP," we blast through our email on autopilot, responding to everything as soon as we can - even if not all messages require an immediate response or action. We all experience pressure to respond quickly to all emails. Reacting instead of managing is common for a few reasons: Pressure to be responsive Rather than managing email on a schedule, most people simply react to whatever comes into their inboxes, which can completely derail their day. Reactive vs proactive: How do you check your email?ĭo you check your email every five minutes at work? Or worse, leave it pulled up on your computer all day? The biggest contributor to email inefficiency is a reactionary approach. In this chapter, we’ll cover the reasons why it’s important to make checking your email a proactive activity, as well as cover some basic tips for organizing and managing email. But since you’re reading this, it looks like you’re ready to take back control of the leash. Similar to an owner getting walked by their dog, it’s very possible to get managed by your email. Ready to cut down on time wasted in email for your entire team? Read 10 business email best practices for a productive workplace.Ĭhapter 1 : Managing your email, or email managing you? Read on for tried and tested strategies to help you take control of your inbox. Imagine what you could accomplish if you could reduce the amount of time you spend on email. Adobe reports that respondents to its annual survey spend an average of five hours a day dealing with work email. There are many reasons people dread opening up their work email, but a big one is volume: the sheer amount of email we get today is overwhelming. And this little routine of doom happens every week. You gulp down a big swig of coffee and cringe as you open your email inbox, which you know is bursting with confusing forwarded conversations from your team, random newsletters you swear you already unsubscribed from, and dozens of other disorganized emails. You sit down at your desk on Monday morning and greet your team. Here are just a few practical things you'll learn in this guide: We put together all of our best and handiest email management tips into one guide, so you can take your inbox to the next level. You can have a greater impact with a lot less effort. You can get a lot more done in less time. With all that time spent, little changes can have big results. How much of your work day is spent looking at email? Most people spend hours copying, forwarding, sorting, tagging, archiving, and replying to emails day after day, week after week.
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Learn how to use it smarter, faster, and healthier. How to manage and organize work email You use email every day.
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